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Weddings and Events

Frequently Asked Questions

 

Do I get a discount if I rent two or more venues?

With the exception of our Hammock Pavilion, we do not offer any discounts for renting two or more venues.

When renting the Hammock Pavilion combined with any second area, you will be provided a $500 discount on the Hammock Pavilion rental fee only.

 

Is there a discount if I need the venue for less than (4) hours? 

Rental rates listed are for a minimum of four (4) hour periods. There is no discount if used for less than the stipulated time.

 

Is it possible to host a nighttime event at Pinecrest Gardens? 

Nighttime events at Pinecrest Gardens are possible. Please contact our Program and Events Coordinator at eavila@pinecrest-fl.gov  for more information on the approval process.  

 

Do you have a list of preferred vendors? 

We do not have a preferred vendor list. You are free to hire any vendor for your event. Please make sure your vendors are familiar with our Rules and Regulations. 

 

Can alcoholic beverages be served at the event? What do I need to provide in order to serve liquor (beer, wine and champagne included) during my event? 

Yes, alcoholic beverages may be served at your event. However, we do require a liability insurance policy in the amount of $1,000,000, which names Pinecrest Gardens as an additional insured.  The certificate must be received by Pinecrest Gardens no later than two weeks prior to your event.  Alcoholic beverages must be served by a licensed bartender/caterer and shall not be consumed by anyone younger than 21 years of age.  

 

When do I get my deposit back?  

Your damage deposit will be processed the next business day following your event. Credit/debit card payments will be refunded back to your card, please allow 5-7 business days for the money to be reflected on your account. Cash/check payments will be refunded in the form of a check and could take up to 3 weeks for you to receive. 

 

Do you offer packages?

At this time, Pinecrest Gardens does not offer packages, which include catering, flowers, decorations, etc.  

 

What is included in the rental fee? 

For indoor venues, the rental fee includes use of the rented venue space and tables and chairs if you wish to use them.  For outdoor venues, the rental fee only includes the rented venue space (no tables or chairs). 

 

What is your cancellation policy?

Refunds are not made unless written cancellation notice is received at least thirty (30) days in advance. All cancellations under thirty (30) days are subject to a penalty of 100% of the rental fee.

 

What is your weather policy?  

Pinecrest Gardens is not responsible for inclement or bad weather that may in any way affect the client’s event at the garden. Upon issuance of a Tropical Storm and/or Hurricane Watch or Warning for Miami-Dade County, Pinecrest Gardens closes to the public and prepares for the approaching storm. Events scheduled during a Storm Watch or Warning issued for Miami-Dade County will be cancelled. The client may select an alternate available date on which to hold their event at the Garden. If the client chooses to fully cancel their event due to its closing by a Storm Watch or Warning, a full refund of monies paid to the client will be granted upon written notification or cancellation.

 

Can I have a DJ?

Yes, DJ’s are allowed.  For outdoor venues, any amplified music must be used in conjunction of the pre wired system at Pinecrest Gardens.  For indoor venues, music must not be audible from outside the venue space.  

 

How much time will I have prior to my event for set up?

Rentals include one hour prior to your event start time for set up.  Should you need additional hours you may rent them for an additional cost.

 

How much time will I have at the end of my event to clean up?

Rentals include one hour after your event end time to clear and remove any rented items and your personal property.  Please be sure to make arrangements with your rental company.