Meadow

Rules/Regulations for Use:

• The use of alcoholic beverages is prohibited unless proof of liability insurance is turned in to the administrative office no later than two weeks before the event.

• Gambling, in any form, is prohibited. Music in any form must comply with the Pinecrest Gardens code. Any music or noise audible outside the Garden’s property is not permitted.

• The Renter is responsible for full payment upon reservation. This includes a rental fee, tax, and damage deposit.

• Set up and breakdown times are included in the standard 6-hour reservation, one hour for set-up, one hour for breakdown, and 4-hours in between for your celebration.

• Pinecrest Gardens reserves the right to move an event to another area due to safety issues or technical difficulties. 

• Maximum attendance capacities must be strictly adhered to and enforced.

• Smoking is prohibited inside Pinecrest Gardens. Gender Reveal Smoke Bombs are not permitted.
  
  
• Balloons, including helium balloons, confetti, glitter, silly string, bubbles or dry rice are NOT allowed in Pinecrest Gardens.

• No onsite cooking at all. All foods must be prepared prior to arriving on grounds.  

• Styrofoam containers, cups, plates and plastic straws are Not permitted.

• Inflatables, such as bounce houses, and mechanicals are allowed ONLY when renting the Meadow. The supplier must provide it's own generators and liability insurance. 

• Pinecrest Gardens is not responsible for any items or equipment brought to and left on property. 

• Drones are prohibited.

• Permittees are required to hire security for all nighttime events at the Gardens with 100 guests or more. You can hire private security or extra-duty police services through the Pinecrest Police Department. Proof must be submitted to the Pinecrest Gardens Administrative office two (2) weeks before event date. 

• The permittee should establish a backup plan in case of inclement weather. At no time shall Pinecrest Garden be responsible or liable for inclement or bad weather that may affect the permittee's event at the garden. Upon issuance of Tropical storm and or Hurricane Watch or Warning for Miami-Dade County, Pinecrest Gardens closes to the public and prepares for the approaching storm. Events scheduled during a Storm Watch or Warning issues for Miami-Dade County will be canceled. The permittee may select an alternate date to hold their event at the Gardens. If the permittee chooses to fully cancel their event due to it's closing by a Storm Watch or Warning, a refund of monies paid to the permittee will be granted upon written notification or cancelation by the permittee to the Garden. Pinecrest Gardens and the Village of Pinecrest shall not be held responsible for any costs (rentals, catering, etc.) resulting from a closure due to inclement weather, including a Storm Watch or Warning. 

Cancellation Policy: Refunds are not made unless a written cancellation notice is received at least Sixty (60) days in advance for this venue. All cancellations under sixty (60) days, are subject to a penalty of 100% of the rental fee + tax.